Document sharing software allows people to access the same document simultaneously and work on it together. This helps to avoid confusion and delays for projects.
Online document sharing can be done from any device with an internet connection. It also does away with the need to store hard copies, and decreases the size of files.
There are a variety of ways to share files including using FTP and SFTP cloud storage services like Box, and P2P networks The best document sharing tools come with central management interfaces with security features for encryption and data-in transit protection, and real-time synchronization.
Project managers should also keep an eye out for features such as control of history and version, as well as collaboration detection, which makes it easier to track changes and to ensure that everyone works on the latest draft. The ability to add comments to and assign tasks also makes it easier for teams to discuss documents.
ClickUp is an application for managing projects which comes with built-in document sharing capabilities. Its permissions are granular, allowing users to choose who can view and edit or delete files. They can also see who is currently editing the document in real-time. File syncing keeps the latest versions of files on all devices and collaboration detection lets users view when other users edit or view. The software comes with a vast library of wikis, spreadsheets and notes to help teams stay on the right track.
