In-person board meetings offer more opportunities for natural conversations and non-verbal cues that aren’t possible to replicate in a virtual setting. With some effort and planning nonprofits can continue to maintain the atmosphere of a meeting when switching to digital formats.

Adopting proven best practices can allow virtual board meetings to be as productive as meetings in person. To ensure that your meetings are productive and engaging Consider the following suggestions:

Comprehensive Preparation

Virtual meetings require more comprehensive preparation than in-person meetings. Before the meeting, directors should receive an agenda with clearly defined topics for discussion as well as time limits for each. This will allow them to study any information required and prepare questions or suggestions prior to the meeting.

Share Meeting Materials Early

It’s easy to lose focus during a virtual meeting when you’re able check your email or social media. Make sure to distribute all meeting materials, documents, and information at least one week prior to the session. Doing so will help to ensure that participants don’t waste valuable meeting time and allow them to engage in discussions and be involved in decision-making.

Utilize a virtual Board-Management Software platform such as OnBoard to grant your board members access to all necessary materials and resources before the meeting. You can stay clear of the distractions that can arise from technical issues and connectivity issues, which can make meetings unproductive or derail. To avoid issues https://seboardroom.com/how-to-set-up-text-to-donate-in-a-few-easy-steps like this ensure that your board management software provider check all the connections and equipment for every participant prior to the start of the meeting.